The Generic Declaration Standard for Paramedical Care (GDS PM) is a framework established in the Netherlands to ensure consistent, accurate, and legally compliant invoicing for paramedical care services. This standard helps streamline the claims process for health insurers by defining the necessary details invoices must include, such as treatment descriptions, healthcare provider identifiers, and treatment codes.
If your salon provides services that can be claimed on medical insurance in the Netherlands, it’s crucial to ensure your invoices meet the new compliance requirements.
These changes, effective January 1, 2025, require detailed information for smoother processing and reimbursement by health insurers.
Follow the steps below to adjust your invoices in line with Dutch health insurance regulations.
Part 1: Getting set up (one-time set up)
Part 2: Checking out relevant appointments (must be done every time you check out an appointment containing a medical service)
⚙️ Part 1: Getting set up
1. Go to Settings > General settings. Scroll down to Advanced settings and Enable medical features
2. Go to Settings > Employees. For each relevant employee, make sure that you have completed all relevant information:
Name
Phone number
Email address
AGB code (you can find this on the AGB register)
Don't have an AGB code? Then instead enter the Job Role - Do not enter both AGB code and Job Role.
3. Go to Settings > Services.
For each relevant service (Create new OR Edit), open the service settings and:
In Settings > General, make sure that the SERVICE NAME reflects the exact service name from the Prestatiecodelijst (here is a list of examples for Skin Therapists - 075)
In Settings > Online bookings, make sure that you have added a Service description in the booking widget.
In Settings > Other options, make sure the service is marked as a Medical service
In Settings > Other options, Enter the TREATMENT CODE (format:
XXX-XXXX, see the Vektis "Prestatiecodelijsten")⚠️ Don't forget the
-!
4. Go to Settings > Customer settings. Create a new custom field called Verzekeraar.
5. Go to Admin > Invoices.
Go to Permissions. Make sure that
Show VAT amount on the invoiceis disabled (as this is implied on Medical invoices)
Go to Invoice content. Upload your logo.
In Invoice content add a HEADER using the following template:
[Company name]
[Company address]
AGB Praktijk: [number]
Telephone number: [Number]In Invoice content add CUSTOMER INFORMATION to make sure your customers’ information is displayed on invoices using the following template:
{{first_name}} {{last_name}}
{{address}}
{{postalcode}} {{city}}
Betreft patient
Naam: {{first_name}} {{last_name}}
Geboortedatum: {{birthday}}
Verzekeraar: {{custom1}}
🧾 Part 2: Checking out relevant appointments
NOTE: These steps need to be done every time you checkout a medical service.
Step 1: When preparing orders for Checkout
Before creating an invoice, confirm the following for each order:
Check that order is marked as Medical and add a MEDICAL REFERENCE NUMBER (20 alphanumeric characters - no special characters).
Use the
Add notefeature to add the following required information to the invoice;
Algemene declaratiegegevens:
Diagnosecode: <diagnosecodelijst>-<diagnosecode <omschrijving>
Toelichting lichaamslocatie: <01|02|03>
Startdatum: DD-MM-YYYY
Zorgtrajectnummer: <zorgtraject-uuid>Note: You can use a free uuid generator online - like this one.
Check that the customer's customer record includes all required information (see screenshot)
NOTE: The VEZEKERAAR needs to be the UZOVI number (4-DIGITS) + name of insurance company (see the UZOVI register for details).
Step 2: Verify the Final Invoice
After completing the checkout process review the created invoice to ensure it includes all required information.
✨ Your invoices will now comply with Dutch health insurance regulations, ensuring hassle-free claims processing for your clients ✨
By following these steps, you can support your clients in submitting compliant invoices for health insurance claims. For additional assistance, feel free to reach out to our support team.